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SUPERVISOR: Project Manager

Contract Duration: Fixed term contract ending 31 March 2022

Isibani Development Partners is a South African-registered NGO, launched in 2011 to become a leading local technical assistance provider, systems strengthening and grants manager for health and social service in Southern Africa. Our programs focus is on HIV, TB, Non-Communicable diseases and Capacity development for community-based organization and government departments. Isibani seeks to appoint an Administrator (AGYW project) to be based in Empangeni – uMhlathuze Sub-District.

Job Overview: The Administrator will organize and coordinate administration duties and office procedures and leads in creating and maintaining a pleasant work environment, and ensuring high levels of organizational effectiveness, communication and safety

Key Performance Areas Include:

• Provide administrative assistance to Project Manager
• Data capturing and filing of beneficiary files
• In collaboration with Finance officer, manage procurement for the organisation.
• Liaise with service providers pertaining to organisational services
• Manage staffing hours and leave allocations.
• Assist project staff with logistics pertaining to AGYW activities and events.
• Record keeping and digitization of key documents.
• Maintain asset register.
• Develop policies for the office as and when they become necessary
• Maintain and update company databases
• Organize a filing system for important and confidential company documents
• Maintain a company calendar and schedule appointments
• Book meeting rooms as required
• Prepare reports and presentations with statistical data, as assigned
• Assist with other admin related duties as they arise

Competencies

• Excellent verbal and written communication skills in English. Command of local languages an added advantage.
• Ability to take initiatives, work under pressure and multitask with minimum supervision.
• Sound problem solving and decision-making skills; effective time management and coordination skills.
• Competent in Microsoft Office suite and project management tools
• Excellent written and verbal communication skills,
• Interpersonal and organizational skills.
• Ability to exercise good problem solving and to make decisions within defined procedures and practices to determine appropriate action.
• Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities.
• Ability, to prioritize multiple assignments in an extremely fast-paced environment, to meet deadlines, to exercise good judgment and to effectively communicate with Management.
• Be able to work independently and as part of a multidisciplinary team
• Must be willing to learn

Essential qualifications and experience

• Post-Matriculation qualification in Administration or equivalent
•  1-2 years of administrative experience. Or an equivalent combination of education and applicable experience.
• Experience in carrying administrative tasks including report writing and data capturing
• Valid driver’s license and ability to drive an added advantage

Suitable candidates to send applications at applications@isibani.org.za

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